Are you spending 30% of your workweek in meetings? According to a survey, many people do.

Dialpad examined meeting data and discovered that standups were the shortest meetings as long as less than 20 people are present.

An analysis of 2,800 professionals revealed that 83% spend between 4 and 12 hours per week in meetings.

Image: Dialpad

According to a survey by Dialpad, the majority of professionals spend at least a third of their work week in meetings. According to Dialpad’s survey of 2,800 respondents, 83% report having between four and twelve hours of meetings per week.

Based on the survey, here are the details regarding the timing of meetings:

  • 45 percent of respondents spend less than 4 hours per week.
  • 37% of respondents spend between 4 and 12 hours.
  • 12% of respondents spend between 12-20 hours.
  • 5% spend at least 20 hours a week in meetings

Two sources provided the data: a survey of 2,800 employees in America from companies of all sizes, across industries, and anonymized Dialpad Meetings data between January 2019 and June 2021.

It was also revealed that: 

  • Mondays are the most used day of the week to schedule meetings
  • Wednesdays are home to the longest average meetings.
  • The biggest problem with video conferencing is audio issues
  • 82.9% don’t believe all video meetings need to be video

The survey found that standups are most effective types of meetings. These meetings typically last between 12 to 13 minutes depending on the number of participants. On Wednesdays, the longest meetings last 45 minutes on average. According to the survey, the meeting lasts longer if there are more people. A meeting with three to six people takes less than 30 mins. While a meeting with 20 people or more takes more than 70 minutes.

SEE: “This meeting could have ended in an email:” People take part in video calls

Pete Lim, a Dialpad Partner Miro coach who is agile, stated in the report, that his team is very thoughtful about managing meetings.  

Lim stated that in order to reduce video fatigue and calendar overload, Lim tries to be very deliberate about meetings. He said that video conferencing should only be used for discussions that are emotionally or cognitively heavy or that require lots of back-and forth discussion.

The most video conferences are held by marketing and advertising firms with 20.9 meetings per month. Tech companies receive 10.5 meetings each month.

Surprisingly though, the most common problem with video conferences was not the frequency or length of the meetings. Poor audio quality was the main problem, with half of respondents naming this issue as their top concern. Other issues included:

  • It was difficult to read the room
  • Poor video quality
  • Too many meetings
  • Meetings are unorganized
  • There are no issues
  • The video platform lacks sufficient features

75.6% said that they prefer scheduling meetings at a particular time or day.